Frequently Asked Questions

How do I view an item found on the online catalogue?

Archives are available on one of four campuses: Epsom, Farnham, Canterbury or Rochester. To make an appointment to view the collection email and you will be directed to the appropriate campus.

Please see 'Accessing the Archives' on the website for information on what material you can bring in, when visiting the collection We ask that you only use pencils, and do not bring in material such as sellotape or scissors.

If you are a UCA student or staff member, we may be able to arrange safe transport of the material to your campus of base, or depending on the fragility of the document, provide a digital image (scanned or photocopy), where we will ask you to sign a copyright form.

If none of these options are possible we will be able to undertake enquires for you. If a UCA student or staff member this is non-chargeable.

For the public undertaking your own searches this is non-chargeable. If you are unable to access the collections in person we may be able to undertake brief enquiries. Longer enquiries may be subject to a charge.

Any photocopies will be charged at normal rates.

Can I view the archives and special collections if I am not a student/staff member at the university?

Yes. You will be asked to provide identification, with a photograph and address, which may include a passport or driving licence. This is non-chargeable.

What are the opening times?

The opening times are aligned with the opening times of the UCA Library. For information regarding each of UCA's libraries opening times, please see

Why can't I see images of all the documents in the catalogue?

The Archives Catalogue is not intended as a digital image database, but to provide descriptions of the items available for you to decide whether you want to view them, although some images are provided alongside. We may be able to provide you with a digital image on request, if the item is not too fragile, where we will ask you to sign a copyright form.

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